Keeping separate portfolios

A portfolio is one set of books: its properties, money in and out, statements, dates, repairs and contacts. Most people only need the one they start with. Pro includes up to 2.

When to use more than one

Use another portfolio when the homes belong to someone else for tax: a different person, or a company. Each one has its own tax return or company accounts, so it needs its own statement. For example:

• Your own homes and the ones your limited company owns. The company's money is the company's, not yours.
• Homes you look after for your parents or another family member. Their statement goes on their tax return, not yours.

You don't need one for a home you own with someone else. Keep it in your portfolio and record your share. See owning a property with someone else.

Add one

1. Open your properties. The open portfolio's name is at the top, above the tabs. Press it, then New portfolio.
2. Give it a Name you'll know it by, like “My company” or “Mum and Dad”.
3. Answer Whose is it? In a company's portfolio, new properties start as owned by My company.
4. Optionally, add Their name, like “Kestrel Lettings Ltd”. It goes at the top of that portfolio's statements and reports, so your accountant can see whose they are.

Your first portfolio is called “My properties”. You can rename it in Manage portfolios.

Switching between them

Press the name above the tabs and pick another portfolio. Every page under Properties then shows that one, on all your devices, until you switch again.

• Links in reminder emails open the right portfolio for you. With more than one portfolio, each date in the email says which portfolio it's in.
• Two tabs open on different portfolios? If you switch in one tab and then save a form in the other, nothing is saved. You'll see a message, and the page then shows the portfolio that's open now. That way nothing ends up in the wrong books.

Adding properties and saved deals

Your saved deals belong to you, not to a portfolio. You pick the portfolio when you buy and add the property. When you have more than one portfolio, the add form asks Which portfolio?, starting with the one that's open.

Once you've added a property from a deal, the deal's page says which portfolio the property is in, with a link to it.

Moving a property

Put it in the wrong one, or started everything in “My properties”? Open the property, press Edit details, then Move property under “Move to another portfolio”.

• Its payments, repairs and dates go with it. Payments for the whole portfolio, like your accountant's fee, stay where they are.
• A contact only this property used goes with it. A contact the old portfolio still uses, like a plumber who works on other homes there, is copied, so both portfolios have them.
• Its repairs get new numbers, following on from the new portfolio's own.
• If a bank upload also had lines for other properties, the upload stays in the old portfolio and the moved payments leave it. Undoing that upload later won't remove them.

Renaming and deleting

In Manage portfolios, press Edit to change a portfolio's name or whose it is. Deleting one deletes everything in it, so you type its name to confirm. You can't delete your only portfolio. Deleting a portfolio never touches your saved deals.

To keep a property but lose the portfolio, move the property first.